PATROL ORDER PROCESSING

Reimbursable Training Orders for two vessels can be issued one to two times per month. If multiple vessels are needed for a training exercise, this should be limited to once per month. These Training Orders must be requested through the POMS Administrator in Atlantic City thru the SO-OP. These Training Orders may not be available later in the patrol season due to budget limits. Additional orders for Marine Event or Coast Guard requests must be routed through the POMS Administrator by the SO-OP before approval.

REGULAR PATROL ORDERS ARE NOT TO BE ISSUED FOR WEEKDAYS AND WILL NOT BE REIMBURSED.

All Coxswains must complete the RISK ASSESSMENT MODEL DURING THEIR PRE-UNDERWAY CHECK. (GAR MODEL). This form is to be attached to the orders and forwarded to the SO-OP.

No patrol orders will be processed unless this form is attached.

Upon completion of each patrol, orders are to be completed by the coxswain, signed and returned with the Risk Assessment to the SO-OP with all receipts attached. No orders will be processed without receipts. Orders must be mailed within 5 working days after patrol completion. SO-OP will then process these orders in POMS by verifying and filling in all information from written orders. These orders and assessments are then to be mailed within 5 working days to the POMS Administrator by the SO-OP. These orders must be the originals. The orders will then be approved by the POMS Administrator which will automatically forward them to the Fincen to be paid.

REMINDER: All Coxswains must have completed ICS/IS 100,200,210,700 and 800 before patrol season starts. All crew members must have ICS/IS 100,700 before patrol season starts. No orders will be issued to a coxswain and crew members may not crew if these courses are not completed.

There will be NO NON-REIMBURSABLE ORDERS ISSUED. All Orders issued will be Reimbursable even for training.

SAR Incident Reports will continue to be done the same as we have been doing.

Information is to be called in to Coast Guard Station Indian River or SARDET and the SAR Incident Report is then mailed or faxed separately the next day directly to Coast Guard Station Indian River, if your patrol was not done out of Indian River. If it was done out of Indian River the SAR Incident Report should have been turned in the day of the patrol to the station.

SARDET Bowers Beach or Coast Guard Station Indian River must be notified at the start of a patrol and also when securing the patrol. Communications must be every 30 minutes for the duration of the patrol. Communications must also be done on VHF. Cell phones are not authorized for patrol communications. However, each vessel should have at least one cell phone on board for confidential calls to the SARDET or Coast Guard controlling agency.

It is also requested that each vessel have a throwaway camera on board for every patrol.

Patrol orders for 2009 are not to be issued before the 15^th of Ma or after the 15^th of October unless requested by Station Atlantic City. Any patrol orders issued or patrols run before the 15^th of May or after the 15^th of October are not authorized and will not be processed unless specifically requested by Station Atlantic City.

The following are the most common causes for Patrol Orders to be returned or take a long time to process:

Orders not signed by the Coxswain.

Orders not signed by Claimant.

Dates and times missing (all blocks must be filled in).

Missing receipts (NO ORDERS WILL BE PROCESSED WITHOUT RECEIPTS).

Missing Risk Assessment Model.

Mailed to wrong department or person.

All Patrol Orders, Risk Assessments and SAR Incident Reports are to be mailed to:

Robert P. Amort SO-OP Div 12

200 Royal Grant Way

Dover, DE 19901

ramort@comcast.net

Please ensure you keep me informed of any changes of your E mail address so you can receive your orders and important information in a timely manner.

These guidelines were adapted for use by our FSO-OP’s and Coxswains from procedures written by ADSO-OP Central Carol Halligan.